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Partner Resources

Become a DCPS Partner

Option 1: Become a School Program Provider

Option 2: Join a DCPS Program

Option 3: Share an Opportunity

 


Resources for Approved Providers

Webinar

View this 19-minute webinar for an overview of requirements for School Program Providers.

 

DCPS Clearances for Staff and Volunteers

All School Program Providers working with DCPS students or in DCPS schools must be cleared by DCPS before working. No other clearances are accepted. Guidance on the clearance process for DCPS partners can be found here[PDF]. Cleared individuals will receive a clearance letter from DCPS 3-10 business days after participating in the process.

School Program Providers must submit information about their staff and volunteers using this form.

 

Update Your Partner Profile in the School Partnerships Database

Ensure DCPS stays updated on your program’s contact information, program offerings and partner schools by keeping your Partner Profile updated in the School Partnerships Database. To update your profile:

  1. Go to bit.ly/RegisteredProgramProvider
  2. Enter your Partner ID given to you when your vetting application was originally submitted/profile originally created
  3. Update your information accordingly.

To maintain their status as a registered School Program Provider, organizations must acknowledge that the information in their profile is up to date and agree to follow DCPS policies in procedures each June. Providers will be notified in advance of the deadline.

 

Accessing Student Data

External organizations seeking DCPS data can learn more about the DCPS data sharing process here.

 

Partner Agreements (Memoranda of Agreement etc.)

School Program Providers who are operating in partnership with DCPS must have an Agreement with DCPS in the form of either a Memorandum of Agreement (MOA), contract or purchase order. All procurement activity, including contracts and purchase orders, are managed by the Office of the Chief Business Officer (OCBO).

The vast majority of School Program Providers do not have a contract or purchase order with DCPS and thus are required to sign an MOA with DCPS. Because organizations can only enter into MOAs with DCPS, not individual schools, the Chancellor and/or the approved Chancellor designee(s) are the sole parties authorized to sign these documents.

More information about Agreements for School Program Providers can be found here (Step 3).

 

Incident Reporting

If an incident regarding the behavior, safety, or health of any DCPS student and/or any Provider Personnel occurs while your organization is working with DCPS, report it to your school-based point-of-contact, your Central Office contact listed in your Agreement, and submit it to this form.

 

School Partner Expectations Worksheet

This informal, non-legally binding worksheet serves as a tool to support schools and partners. It outlines the school-based details of their partnership, including frequency and methods of communication, student recruitment strategies, storage space and more.

 

Summer Program Providers

School Program Providers interested in hosting summer programs in DCPS schools must be registered by DCPS and receive permission from the school principal. The deadline for submitting all paperwork for summer 2020 is April 2020. Detailed information is available here.

 

DCPS Facility Use Procedures, Policies and Fees

School Program Providers that provide Out of School Time (OST) programs (before school, after school and over the summer) at DCPS sites are required to provide the appropriate facility use documents to the Department of General Services at least 20 business days in advance of beginning on site programming.

Please note – fees for rent, custodial and security services might be applied. More information on these possible fees is available here.

Fees:

  • In order to ensure the safety of students in DCPS buildings, key supports such as security, custodial staff and/or supplies must be in place. Therefore, when non-DCPS entities request to use DCPS facilities they should expect to incur fees for these required supports. The DGS Realty Office will assess and share any applicable fees.
  • In some cases, external organizations who offer free programming in schools where DCPS runs out of school time programs (OSTP) will have these fees covered by the DCPS OSTP budget. In all other cases, external organizations may be responsible for submitting these fees to the appropriate parties. Organizations using DCPS facilities over the summer will, in most cases, be assigned fees, as buildings are not otherwise open to students during the summer months.
  • Additional information on fees is available here.