dcps

DC Public Schools
 
 

Registration is open for SY22-23 afterschool programs at dcps.dc.gov/afterschool.

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Resources for Summer Program Providers

DCPS is planning for Summer 2022!

All non-DCPS providers, including School Program Providers and other DC government agencies, seeking to independently operate 2022 summer programming in a DCPS facility must follow the process below.

Please note:

  • In order to use a DCPS facility, all non-DCPS providers must submit a Facility Use Application (FUA), signed by the principal, to the Department of General Services (DGS) Realty Office for processing by April 21, 2022 for summer 2022. See below for the list of additional documents DGS will request after receiving the FUA.
  • Note—No summer 2022 Facility Use Applications for a DCPS school will be accepted after the April 21, 2022 deadline.
  • All non-DCPS provider programs operating in DCPS facilities over the summer must be registered as School Program Providers with the DCPS Central Office.
  • Programs operating in DC Public Schools over the summer must begin no earlier than July 5, 2022 conclude no later than August 5, 2022.

 

DCPS Summer Facilities Use Process for Non-DCPS Program Providers

1. Register with DCPS

All organizations must register with the DCPS central office as a School Program Provider in order to operate in DCPS facilities. Begin the registration process here.

School Program Providers are defined as organizations that:

  • Provide their own programming to DCPS students
  • Work with students 3 or more times per school year, AND
  • Are NOT a Health or Mental Health Provider

2. Identify a school

Identify a school in which you would like to operate your program. We recommend identifying more than one potential site as some schools may be unavailable.

To help you plan your search, please review this list of schools that will be unavailable to external parties for summer 2022:

Offline Schools Summer 2022
Aiton ES
Beers ES
Langdon ES
Langley ES
Noyes ES
OYSTER Campus (Oyster-Adams Bilingual School)
Peabody ES (Capitol Hill Cluster)
Plummer ES
River Terrace EC
School-Within-School @ Goding
School Without Walls @ Francis-Stevens
Seaton ES
Smothers ES

3. Get approval from the principal

Once you have identified a potential school in which to operate your program, contact the school to ask the principal for permission to use the facility over the summer. Be sure to:

  • Register with the DCPS central office as a School Program Provider to operate in DCPS facilities
  • Show your registration confirmation letter to indicate that your organization has registered with the DCPS central office as a School Program Provider to operate in DCPS facilities; and
  • Get the principal’s signature on a Department of General Services (DGS) Facility Use Application; no programs may use a DCPS facility without submitting this signed form to DGS ([email protected]) by April 21, 2022 and receiving DGS approval.

Use of the school facility is at the discretion of the principal. To allow for the necessary time to coordinate support services (free meals, security, custodial support etc.), PRINCIPALS HAVE BEEN INSTRUCTED NOT TO SIGN APPLICATIONS FOR FACILITIES USE AFTER April 21, 2022 .

4. Send required Facility Use Application (FUA) to the Department of General Services (DGS) Realty Office by April 21, 2022

A Facility Use Application (FUA) signed by the school principal must be submitted to [email protected] by April 21, 2022 . Please note that once accepted, DGS may request the following additional documents:

Fees: The DC Dept. of General Services (DGS) Reality Office may assign rental and/or security fees for non-DCPS providers to use DCPS facilities. In order to ensure the safety of students in DCPS buildings, key supports such as security, custodial staff and/or supplies must be in place. Therefore, when non-DCPS entities request to use DCPS facilities they should expect to incur fees for security, custodial support and/or resources. The DGS Realty Office will assess  and share any applicable fees.

For more information regarding DCPS facility use fees, please visit our Use of Facilities and Grounds page.

 

5. Request food (applicable only for programs seeking to access the DC Free Summer Meals Program)

Organizations seeking to access the DC Free Summer Meals Program at their school site must request food services via the Summer Food Service '22 Request Form by May 6, 2022 in order to provide time for meal coordination. Questions? Contact Brittney Stretsbery at [email protected].  

6. Have a great summer!

 

Questions about the process outlined above?