DCPS is planning for Summer 2017!
All non-DCPS providers, including Community based organizations (CBOs) and other DC government agencies, seeking to operate summer programming in a DCPS facility must follow the process below.
1. Identify a school
Identify a school in which you’d like to operate your program. The following schools may be available to accept requests for facilities use during summer 2017.
We recommend identifying more than one potential site as some schools may be unavailable.
View a list of potentially available summer 2017 school sites here.
2. Get approval from the principal
Once you have identified a potential school in which to operate your program, contact the school to ask the principal for permission to use the facility over the summer. Be sure to:
Show your Vetting Approval letter to indicate that your organization has been approved by the DCPS Central Office to operate in DCPS facilities; and
Get the principal’s signature on a Department of General Services (DGS) Facility Use Application; no programs may use a DCPS facility without submitting this signed form to DGS and receiving DGS approval
Use of the school facility is at the discretion of the principal. To allow for the necessary time to coordinate support services (free meals, security, custodial support etc.), PRINCIPALS HAVE BEEN INSTRUCTED NOT TO SIGN APPLICATIONS FOR FACILITIES USE AFTER APRIL 21, 2017.
3. Send required documents to the Department of General Services (DGS) Realty Office by April 21, 2017
The following documents need to be submitted to Ms. Yvette Cobb, [email protected], in the DGS Realty Office by April 21st in order for proper lead time for processing across offices and agencies.
Facility Use Application (FUA) signed by the school principal
Vetting Approval letter from the DCPS Central Office
Certificate of Insurance with DC Government listed as the Certificate Holder
Fees: The DC Dept. of General Services (DGS) Reality Office may assign rental and/or security fees for non-DCPS providers to use DCPS facilities. In order to ensure the safety of students in DCPS buildings, key supports such as security, custodial staff and/or supplies must be in place. Therefore, when non-DCPS entities request to use DCPS facilities they should expect to incur fees for security, custodial support and/or resources. The DGS Realty Office will assess and share any applicable fees.
For more information regarding DCPS facility use fees, please visit our Use of Facilities and Grounds page.
4. Request food (applicable only for programs seeking to access the DC Free Summer Meals Program)
Organizations seeking to access the DC Free Summer Meals Program at their school site must request food services via the Summer Food Service Request Form by April 28, 2017 in order to provide time for meal coordination. Questions? contact Carl Crockett, Coordinator of Nutrition Compliance, at [email protected].
5. Have a great summer!