All persons and groups who wish to use DCPS facilities must complete the Application to Use Facilities form. Recommendation for approval or denial of the requested facility usage by the school Principal is required before the Realty Office will process any application. All recommended applications must be submitted in the Department of General Services (DGS) Realty Office at the least twenty (20) working days prior to the proposed use. Applications can also be obtained at any area school or by contacting the DGS Realty Office.
The following groups may use buildings and grounds, except leased facilities, at a reduced rate during normal hours for purposes not conflicting with the school’s operations and not generating any additional costs to DCPS:
Current user fees (see below) will be charged for anyone not listed above.
The following will NOT be permitted in any school facility at any time:
Public liability coverage required is $1,000,000 per person for bodily injury and $3,000,000 maximum per accident. Property damage of $200,000 for any one accident and an aggregate of $500,000 are also required.
All users other than Government Agencies must sign the Assumption of Risk, Indemnification and Waiver Form. It is mandatory that the insurance policy includes as an additionally insured party, the District of Columbia Government.
All applications will be submitted to the DCPS Security Office for an assessment of the required security services in regards to the proposed use of DCPS buildings and grounds. Applications received by the DCPS Security Office less than five (5) working days prior to the proposed use will not be processed, which may jeopardize the requested use.
*A DCPS Food Service worker must be on duty when food is prepared in kitchens or if kitchen equipment is used. There is an additional charge for these services. Please contact the DCPS Food Services Office for current costs at (202) 576-7400.
Payments are by money orders or certified checks ONLY made payable to the D.C. Treasurer.
Complete all information as requested on the Application to Use Facilities form and submit the application to the Principal for recommendation. Incomplete and/or unsigned applications will not be processed.
Upon receipt of the application, the DGS Realty Office will respond in writing stating the terms and conditions, to include applicable fees associated with the usage.
Non-DCPS Users and non-DC Government Users will be required to execute and submit an Assumption of Risk Indemnification and Waiver Form , a valid insurance certificate, and all applicable payments to the DGS Realty Office, prior to the commencement of the activity.
For additional information regarding vacant/closed school facilities, you may contact the Department General Services on (202) 727-2800 or TTY: (202) 724-4400.